Category Archives: Applications (Other)

Web Forms

Requesting An Online Form

Goucher faculty or staff who wish to host an online form for collecting information from others should follow the following guidelines for software selection and data management rules.

Software Options

Create Own Form Using Microsoft Forms Web App

All Goucher users have access to use the Microsoft Forms software as part of their Office 365 account. This option works well for simple forms that are edited often and response data is shared in whole (meaning anyone with access sees all responses).

Request A Web Form from the Office of Communications

Forms that require file uploads, conditional logic, or where response data is shared among a few individuals should be requested from the Office of Communications.

Request a consultation with the Office of Communications by completing their Project Request form. (Type of Service=Web and Web Service=Other)

Handling Sensitive Data

All forms must meet the Goucher Computer Use Policy, which states that certain sensitive should NOT be collected or stored online. Sensitive data includes, but is not limited to…

a social security number
a driver’s license number, state identification card number, or other individual identification number issued by a unit
a passport number or other identification number issued by the United States government
an individual taxpayer identification number
a financial or other account number, a credit card number, or a debit card number that, in combination with any required security code, access code, or password, would permit access to an individual’s account
any Student information protected by the Health Insurance Portability and Accountability Act (HIPAA)

Questions?

Please address questions either to the IT Help Desk or the Office of Communications.

Installing JMP

JMP is a suite of computer programs for statistical analysis developed by SAS. JMP is available for faculty, staff, and students. If you are required to use this program for a class, you are able to install the software on your personal computer. Goucher offers two ways to access JMP:

Way 1: Use JMP on Horizon

JMP on Horizon allows you to use the program without having to install it on your computer. You just need to install a small client in order to access the Horizon server. For instructions, visit the Horizon myApps page.

Way 2: Install JMP on your computer

Check that your computer meets the requirements before installing. Requirements can be found on the JMP’s Requirement page.

How to Install JMP 15 on a Mac

How to Install JMP 15 on Windows

Update JMP License on your computer

If you already have JMP installed on your computer, you will need to manually update the license file every year. You should receive a message when you launch JMP once the license has expired. Follow the instructions in Part II from the PDF links above for your operating system.

Need assistance? Contact the Help Desk at helpdesk@goucher.edu.

Horizon MyApps

What is Horizon MyApps?

Horizon MyApps is a site that allows Goucher users to run specialty software from their own computer through the Horizon Client application. The specialty software is actually running on a Goucher server although it appears to be running from your own computer.

Examples of student software:

SPSS
MATLAB
Office 2016 (Including Word, Excel, Powerpoint, etc.)

Examples of faculty/staff software (dependent on department):

Image Now
PowerFAIDS
PowerCampus
Raiser’s Edge

NOTE: If you are on a Mac, there are some programs you can only access through Horizon (examples include PowerCampus and Raisers Edge).

How do I install Horizon MyApps?

Before you begin…

On-campus users must be connected to GoucherWifi or ethernet (not GoucherGuest)
Off-campus users must make a VPN connection to the Goucher network.

From your PC or Mac:

1. Open a browser on your computer and go to https://myapps.goucher.edu.
2. Download and install the “VMWare Horizon Client” on your computer.
3. After downloading and installing the Horizon client, you are presented with the above screen Enter myapps.goucher.edu as the connection server, then click next.
4. Log in with your Goucher username and password.

You only have to configure the Horizon Client Server on your computer once. The next time you launch this software, just double-click the MyApps.goucher.edu icon and enter your Goucher username and password to continue.

Saving and Accessing your Files

Students

For students doing work on the Horizon programs, you will need to access and save your work files through Darwin. The following linked article details the entire process:

Darwin and Horizon (Students)

You can also save documents to your local computer, in VMware Horizon Menu -> Settings -> Drive Sharing on Mac, or Settings -> Drive Sharing on PC.

By allowing VMware Horizon access to C:\Users\username or to the Library username, you can save documents to your personal device, which can be later uploaded to OneDrive or Canvas.

When you go to save your data, you’ll see the option to save to user \\TSCLIENT, where user is the username from the computer you are signing into VMware Horizon from.

Faculty/Staff

When working on Horizon, Faculty/Staff must save their files to the hard drive on their own computers. During the initial Horizon setup process, you may have been prompted to allow access to local and removable storage. If you selected it then, you can skip this section. Otherwise, below are instructions on how to set that up:

For Mac Users:

Click VMware Horizon Client menu
Select System Settings or Preferences depending on your macOS version
Click the Drive Sharing tab
Check the box to allow access to username
Restart VMware Horizon once completed.

For PC Users:

Click on the Settings menu in the top right corner of the window
Select Drive Sharing
Click the toggle to ‘On’ for “Share your local files”
Click Apply, then restart VMware Horizon

Is there anything I can do if I have technical problems?

If your computer freezes or you have other problems, try the following:

From the VMWare Horizon Client window (not inside one of the software programs), click the gear icon in the upper right and select RESET.
Uninstall the VMWare Horizon Client and reinstall it.
For Sharing issues:

- On Mac: Go to System Preferences. Under “Sharing” select “allow access to [username].”
- On PC: Go to the gear in the top right corner of the window. Under “Sharing” select “allow access to [username].”

If neither of these steps corrects your problem, contact the IT Help Desk at helpdesk@goucher.edu for further assistance.

Darwin and Horizon (for Students)

For Goucher students that are doing work on programs accessed through Horizon (SPSS, MatLab, etc.), your work files will need to be stored and accessed on your user folder on Darwin (the network storage drive for students). Below are instructions for how to use Darwin and Horizon based on your computer’s operating system:

NOTE: These instructions were made for when you are on campus. If you are accessing from off-campus, you will need to be connected to your own wireless network and then connect to Goucher’s AnyConnect VPN.

Darwin Instructions (Mac)

Darwin Instructions (Windows)

Common Printing Problems with Macs (Faculty/Staff)

There are two main errors that occur when sending print jobs on a Mac on campus:

You get a “Hold for Authentication” error
The printer pauses itself (even after you trying resuming it multiple times)

Hold for Authentication

This error (shown above) occurs when the password your computer has saved doesn’t match what your current Goucher password is in the system. This usually happens after changing your Goucher account password. This is how to fix it:

Open the printer queue window. If you just tried to send the print job, it is likely showing a printer icon on your Dock with a warning symbol on it, which will take you to the queue window.
- If you do not see a printer icon on the Dock, You can also click on the magnifying glass in the top right corner and search for “Printers & Scanners”. The Printers window will appear; double-click the printer on the left-side panel that is throwing the error.
Next to the print job that’s being held, there are two buttons. One has an X on it, and the other is a circular arrow. Click the circular arrow button.
A window will pop up asking for your credentials. Make sure your username is in the username field, and re-type in your new Goucher password in the password field.
- Remember to click the check box to save it to your keychain.
Click OK.

The print job should now properly send. You may have to repeat this for all of the remaining jobs that are being held (or you can cancel them and re-print).

Printer Repeatedly Pausing (Even After Resuming)

This primarily occurs because your computer is connected to GoucherGuest and not GoucherWIFI. Click on the WiFi icon in the top right corner on your screen, and switch your computer to GoucherWIFI.
If the computer still keeps connecting to GoucherGuest, you may need to remove GoucherGuest from your saved networks list. This article details the steps on how to do that: How to remove a saved WiFi network in Mac OS X

If neither of those two fixes resolve the issue, please contact the Help Desk.

How to forward Goucher email

Directions for forwarding email are based on what kind of email account you have. The following links are from Microsoft and Google’s support sites, respectively:

If your email address ends in ‘@goucher.edu’:
How to forward emails in Office 365

If your email address ends in ‘@mail.goucher.edu’:
How to forward emails in Gmail

Logging Into Office 365 & Email

What is Office 365?

Office 365 is an integrated online environment developed by Microsoft that can be used to access email, files, and Office programs all in one space. All students, faculty, and staff have Office 365 accounts available to them, but the following groups have their email housed on there as well:

All Faculty & Staff
Graduate Students that started at Goucher in Spring 2018 and later
Undergraduate Students that started at Goucher Fall 2018 and later

How to log in

Step 1: Go to office.goucher.edu, and you will see this login screen. (You can also navigate through Goucher’s menu options for Office 365/Email and it will take you to the same screen)
If you have your Goucher username (the same one you use to log into other Goucher services like the New Student Portal, MyGoucher, or Canvas), then what you type into this field is:

(your Goucher username)@goucher.edu (see below screenshot for an example):
NOTE: It is NOT ‘firstname.lastname@goucher.edu’

Step 2: Click Next, and it will ask for a password. The password will be the same as your Goucher password.

NOTE: The “Forgot Password” link on this page is unreliable. Please use our Password Management page (password.goucher.edu) if you need to reset your password.

ALSO: If you work at another organization or school district that also uses Office 365 and try to log in with this process, there is a chance that it will take you straight into that account instead of your Goucher account. There are a few possible resolutions:

First log out of that account by clicking on the “My Account” button at the top (it will be a circle with either your initials or your profile picture) and click “Sign Out”. Then go back to office.goucher.edu and try again.
Open a Private Browsing Window on your current browser. The option should be located in the menu button that looks like 3 dots or 3 lines in the top right corner of your browser window.
Open a different browser than what you normally use and try the process again.

Getting to your Email

The main use of this system for the majority of people is accessing their email/calendar. When you first log in, you will see this home screen. To access your email, click on the Outlook/Mail button in the applications list in the center (shown below):

Alternatively, you can go to the address outlook.office365.com, which will take you straight to your email. The login process is the same as the steps listed above in the “How to log in” section.

Contact the Help Desk if it has been at least a week since you started with Goucher and:

You do not see any application buttons available
You get a message saying that a mailbox cannot be found

Installing the Office 365 Suite on your computer

Faculty, staff, and current students are able to download and install the Office 365 Suite of programs (Word, Excel, PowerPoint, OneNote, etc.) on up to 5 computers.

On the Office home screen (picture above), you should also see an “Install Office” or “Install Office apps” button on the right side in that center area. Click that, select “Office 365 apps” (or other install options if appropriate), and follow the on-screen instructions to download and install the programs.

Note that when activating the programs, the same Office login is required (username@goucher.edu)

How to Create a Black & White Printer Default Preset on Macs

On Macs, the default printer setting, or preset, for the Sharp color copiers is set to Automatic for color which causes the printer to think you are printing in color even though the document may be in black and white. Please follow the instructions below to create a preset that will allow you to print in Black & White:

1. Launch Microsoft Word and under the File menu, select Print to bring up the printer settings.

2. Select Copies & Pages to reveal the drop down menu and select Color from the list.

3. Then in the Color Mode field, change the setting to Black and White.

4. Click the lock in the Save Settings

5. Select PRINT.

To print using the new B/W preset:

1. Go to any program and select Print from the File menu

2. Ensure the Presets setting displays “Last Used Settings”

3. Click Print as usual

Your job should then print in black and white. If you want to print in color then continue to use the original Default Settings preset.