Saving Goucher Gmail Data

During the 2025 transition from Google @mail.goucher.edu accounts to Microsoft Outlook email, IT will migrate email messages and forwarding rules from the old Gmail account to the new Outlook account; however, files stored in Google Drive, contacts, and other data will not be automatically moved. Users will need to transfer these items on their own using the instructions and resources below.

Instructions below include:

      • Download a single file or folder from Google Drive
      • Download multiple files or folders as a zip file from Google Drive
      • Save/Download Other Google Data (Not Just Google Drive)

Download a single file or folder from Google Drive

  1. Log into your mail.goucher account on your computer and choose DRIVE from the ALL APPS button in the upper right.
  2. Select My Drive from the navigation panel on the left.
  3. Find the file or folder* you want to save and click the More Actions button (3 dots …) next to it and then select Download.
    * Downloading a folder will save a zip file containing the folder and all its contents.
  4. Follow the prompts to choose a location on your computer and hit SAVE.

Download multiple files or folders as a zip file from Google Drive

  1. Log into your mail.goucher account on your computer and choose DRIVE from the ALL APPS button in the upper right.
  2. Select My Drive from the navigation panel on the left.
  3. Select the files/folders to be downloaded
    * To select various files in the list: Click once on any file or folder in the My Drive panel to
    select it and CTRL-click on additional files/folders as needed.
    * To select all the files in the list: Click once on the first item in the My Drive panel to
    select it, then scroll to the bottom of the list and SHIFT-click the last item in the list.
  4. Click the Download icon in the toolbar at the top of the screen.
  5. Follow the prompts to choose a location on your computer and hit SAVE.

Save/Download Other Google Data (Not Just Google Drive)

To save different types of data linked to your Google account, we recommend using Google Takeout. Google Takeout is a free service that lets you download more than just email or files into a downloadable archive file. It includes options like Contacts, Calendar, Photos, Chrome Bookmarks, and more.

  1. Sign into your Google account and go to takeout.google.com.
  2. Under Select data to include choose Deselect All* and then check only the options you want to include in your download. *We recommend selecting only the services most important to you due to potential compatibility issues with larger data download files.
  3. Click NEXT at the bottom of the screen. On Step 2, we recommend the following options:
    * Send download link via email (the other destination options may not work
    due to Goucher’s Google configuration)
    * Frequency = Export Once
    * File type & Size
    > File type = .zip
    > File size – 2 GB (any option can be chosen but this choice is the simplest)
  4. Click Create Export.
  5. You will receive an email when your data file is available. Use the link provided to download and save the zip file to your computer.

Visit the Google Support page for Google Transfer to view more detailed information and FAQs (such as “How to open the downloaded files from Takeout).