Rob Smith

Updates as of 4/26/2022

Recent Accomplishments

  • The Workday Platform Project Status is Green – on time and on budget.
  • The project team has met with every stakeholder group (Faculty, Students and Staff) to introduce the Workday Platform Project and answer questions.
  • To best prepare for the transformational opportunities ahead, we conducted a collegewide survey to collect candid thoughts about change, communication loops, and training preferences.
  • The Change Agent Network (CAN) group began its important work. The CAN is the primary vehicle for the Workday Platform project to receive input and feedback from Goucher stakeholders. CAN is a group comprised of faculty, staff, and students.
  • Student Pre-Planning & Alignment (PP&A) discussions have begun in anticipation of improvements related to the Student Information System.
  • We completed the Plan Phase and are currently in the Architect Phase.
  • The first Workday tenant (aka instance) has been created with the beginnings of real Goucher data.
  • Integrations work has begun and planning for testing has started.
  • Change Management is conducting a Stakeholder Analysis which will inform the communication and training needs of the community.

What’s Next:

  • Finalize Testing Strategy & Prepare Baseline Test Scenarios.
  • Complete Alignment Phase Homework to enhance the tenant’s data.
  • Continue Project Team Member Trainings
  • Finalize Communication Plan as informed by the CAN and Community input

Status Update as of 3/11/2022

Recent Accomplishments

  • 49 Discovery Sessions Completed
  • Change Management Team Meetings Begun
  • Financial Crosswalk of UKG/Great Plains to Workday Completed
  • Workday Training Scheduled For Project Team Members
  • First Project Risk Assessment Completed

Next Week

  • Data Workbooks Submitted to Alchemy
  • First Tenant Build Begins
  • Integration Meetings Begin
  • Training Continues
  • Alignment Sessions Scheduled

Everything is moving towards our first look at Goucher data inside of Workday by the end of March.

Discovery Sessions

Starting in early February, the Workday project kicked off five weeks of Discovery Sessions.  Alchemy, our implementation partner, used those sessions to meet with key users in Finance, HR, Payroll, and IT to document our current systems, identify pain points, and begin the process of mapping our data into Workday.  The impact on our schedules was huge!  From 2/8 through 3/11, over 49 different Discovery Sessions have been completed!