{"id":3811,"date":"2025-04-14T11:20:47","date_gmt":"2025-04-14T15:20:47","guid":{"rendered":"https:\/\/blogs.goucher.edu\/knowledgebase\/?p=3811"},"modified":"2025-04-14T11:20:47","modified_gmt":"2025-04-14T15:20:47","slug":"saving-goucher-gmail-data","status":"publish","type":"post","link":"https:\/\/blogs.goucher.edu\/knowledgebase\/2025\/04\/14\/saving-goucher-gmail-data\/","title":{"rendered":"Saving Goucher Gmail Data"},"content":{"rendered":"<p>During the 2025 transition from Google @mail.goucher.edu accounts to Microsoft Outlook email, IT will migrate <strong>email messages<\/strong> <strong>and forwarding rules<\/strong> from the old Gmail account to the new Outlook account; however, <strong>files stored in Google Drive, contacts, and other data will not be automatically moved.<\/strong> Users will need to transfer these items on their own using the instructions and resources below.<\/p>\n<p style=\"padding-left: 40px\"><b>Instructions below include:<\/b><\/p>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li>Download a single file or folder from Google Drive<\/li>\n<li>Download multiple files or folders as a zip file from Google Drive<\/li>\n<li>Save\/Download Other Google Data (Not Just Google Drive)<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3>Download a single file or folder from Google Drive<\/h3>\n<ol>\n<li>Log into your mail.goucher account on your computer and choose DRIVE from the ALL APPS button in the upper right.<br \/>\n<a href=\"https:\/\/blogs.goucher.edu\/knowledgebase\/2025\/04\/14\/saving-goucher-gmail-data\/icon_google_apps\/\" rel=\"attachment wp-att-3812\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3812\" src=\"https:\/\/blogs.goucher.edu\/knowledgebase\/files\/2025\/04\/Icon_Google_Apps.png\" alt=\"\" width=\"267\" height=\"58\" \/><\/a><\/li>\n<li>Select <strong>My Drive<\/strong> from the navigation panel on the left.<\/li>\n<li>Find the file or folder* you want to save and click the <strong>More Actions<\/strong> button (<strong>3 dots \u2026)<\/strong> next to it and then select <strong>Download<\/strong>.<br \/>\n* Downloading a folder will save a zip file containing the folder and all its contents.<\/li>\n<li>Follow the prompts to choose a location on your computer and hit <strong>SAVE<\/strong>.<\/li>\n<\/ol>\n<h3>Download multiple files or folders as a zip file from Google Drive<\/h3>\n<ol>\n<li>Log into your mail.goucher account on your computer and choose DRIVE from the ALL APPS button in the upper right.<br \/>\n<a href=\"https:\/\/blogs.goucher.edu\/knowledgebase\/2025\/04\/14\/saving-goucher-gmail-data\/icon_google_apps\/\" rel=\"attachment wp-att-3812\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3812\" src=\"https:\/\/blogs.goucher.edu\/knowledgebase\/files\/2025\/04\/Icon_Google_Apps.png\" alt=\"\" width=\"267\" height=\"58\" \/><\/a><\/li>\n<li>Select <strong>My Drive<\/strong> from the navigation panel on the left.<\/li>\n<li>Select the files\/folders to be downloaded<br \/>\n* To select <u>various files<\/u> in the list: Click once on any file or folder in the My Drive panel to<br \/>\nselect it and <strong>CTRL-click<\/strong> on additional files\/folders as needed.<br \/>\n* To select <u>all the files<\/u> in the list: Click once on the first item in the My Drive panel to<br \/>\nselect it, then scroll to the bottom of the list and <strong>SHIFT-click<\/strong> the last item in the list.<\/li>\n<li>Click the <strong>Download<\/strong> icon in the toolbar at the top of the screen.<\/li>\n<li>Follow the prompts to choose a location on your computer and hit <strong>SAVE<\/strong>.<\/li>\n<\/ol>\n<h3>Save\/Download Other Google Data (Not Just Google Drive)<\/h3>\n<p>To save different types of data linked to your Google account, we recommend using <strong><em>Google Takeout<\/em><\/strong>. <em>Google Takeout<\/em> is\u00a0a free service that lets you download more than just email or files into a downloadable archive file. It includes options like Contacts, Calendar, Photos, Chrome Bookmarks, and more.<\/p>\n<ol>\n<li>Sign into your Google account and go to <a href=\"https:\/\/takeout.google.com\/\">takeout.google.com<\/a>.<\/li>\n<li>Under <strong><em>Select data to include<\/em><\/strong> choose <strong>Deselect All*<\/strong> and then check only the options you want to include in your download. *We recommend selecting only the services most important to you due to potential compatibility issues with larger data download files.<\/li>\n<li>Click <strong>NEXT<\/strong> at the bottom of the screen. On Step 2, we recommend the following options:<br \/>\n* <strong>Send download link via email<\/strong> (the other destination options may not work<br \/>\ndue to Goucher\u2019s Google configuration)<br \/>\n* <strong>Frequency = Export Once<\/strong><br \/>\n* <em>File type &amp; Size<\/em><br \/>\n&gt; <strong>File type = .zip<\/strong><br \/>\n&gt; <strong>File size \u2013 2 GB<\/strong> (any option can be chosen but this choice is the simplest)<\/li>\n<li>Click <strong style=\"font-size: 1rem\">Create Export<\/strong><span style=\"font-size: 1rem\">.<\/span><\/li>\n<li>You will receive an email when your data file is available. Use the link provided to download and save the zip file to your computer.<\/li>\n<\/ol>\n<p>Visit the Google Support page for <a href=\"https:\/\/support.google.com\/accounts\/answer\/3024190?hl=en#zippy=\">Google Transfer<\/a> to view more detailed information and FAQs (such as \u201c<em>How to open the downloaded files from Takeout<\/em>).<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>During the 2025 transition from Google @mail.goucher.edu accounts to Microsoft Outlook email, IT will migrate email messages and forwarding rules from the old Gmail account to the new Outlook account; however, files stored in Google Drive, contacts, and other data will not be automatically moved. Users will need to transfer these items on their own [&hellip;]<\/p>\n","protected":false},"author":56,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[57401],"tags":[],"class_list":["post-3811","post","type-post","status-publish","format-standard","hentry","category-applications-other"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Saving Goucher Gmail Data - Goucher College Technology Knowledgebase<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blogs.goucher.edu\/knowledgebase\/2025\/04\/14\/saving-goucher-gmail-data\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Saving Goucher Gmail Data - Goucher College Technology Knowledgebase\" \/>\n<meta property=\"og:description\" content=\"During the 2025 transition from Google @mail.goucher.edu accounts to Microsoft Outlook email, IT will migrate email messages and forwarding rules from the old Gmail account to the new Outlook account; however, files stored in Google Drive, contacts, and other data will not be automatically moved. 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