Category Archives: Grading


2 Steps to Configuring and Taking Attendance  

1. Configure your course

  • Click on the course that you would like to configure
  • Turn editing on for that course (top right corner)
  • Click on Add an Activity or Resource (bottom right corner of each block)
  • Choose Attendance and click Add from the pop up window (See more Editing your courseScreen Shot 2016-09-30 at 2.41.15 PM
  • From there, make changes based on how you want attendance to run for your class by adding in various parameters: 
    • Select points or none.
      Screen Shot 2016-09-30 at 1.05.47 PM
    • If you would like attendance to be worth points, select point and edit the maximum amount of points students can receive per course.
    • If you would not like to have a grade for attendance, in points, select none. 
    • If you would not like the students to see the attendance module, select Hide.Screen Shot 2016-09-30 at 12.55.34 PM
  • Add in session
    • Fill in the information that applies to the session that you are adding. Select Repeat the session above as follows to insure that your sessions repeats.Screen Shot 2016-09-30 at 12.57.37 PM
      • Date: first dat of the semester or the week of your class
      • Time: start to end time of each session
      • If you would like your students to self report their own attendance, click on allow students to record their own attendance. 
      • Repeat until- End of the semester or until the last week of your class
    • If you would like to change the value of a grade, go into setting.
      2. Take AttendanceScreen Shot 2016-09-30 at 1.26.34 PM
  •  Select Sessions, select the green sign under Actions for date that you are taking attendance. If you don’t want to take attendance for that session, select the red X.Screen Shot 2016-09-30 at 1.32.58 PM
  • If everyone is present, click under P where it says Set status for all users. If mostly everyone is present, click P where it says Set status for all users and then select A for those absent. If you would like to include a note next to a student’s name, type in the Remarks session. Screen Shot 2016-09-30 at 1.45.56 PM
  • If you would like to review the attendance for this session, select Report.Screen Shot 2016-09-30 at 2.46.49 PM

Importing Grades

  1. For best results, we suggest you first go to the GoucherLearn gradebook for the course and  Export the gradebook to use as a template to be imported back with new data. This will ensure you have the correct unique identifiers to match data to the correct students. See Exporting grades.
  2. Open the exported file and add your grade data.
    • If importing grades for an existing Grade item in GoucherLearn, values must fit within the Grade range or Scale established in the activity settings.
    • To create new Grade items in the GoucherLearn gradebook, add new columns to the spreadsheet document. Remember to label the column header.
      Note: Grades added in this manner will, by default, have a maximum value of 100 points and cannot exceed that value.
    • To import letter grades into GoucherLearn, you must first create the Letter Grade column in the course grade book.
    • Written feedback can be imported into the Comments associated with a grade item.
  3. Save the file for import. GoucherLearn will accept Comma Separated  Values (*.csv) or Tab Delimited Text (.txt). To change the file, go to “Save As…” and choose these two from the “Format” dropdown menu.
    Important: If your spreadsheet includes values or headers containing commas, quotes, or apostrophes (for example, when importing feedback comments) save as a Tab Delimited Text file (.txt).

Import the File to the GoucherLearn Gradebook

Regardless of which file format you decide to use (.csv or .txt), the following steps are the same.

  1. Open your course grade book in GoucherLearn and click the Import Tab. The Import:CSV file page will open.
    • Note: By default, GoucherLearn will import a Comma Separated Values (.csv) or Tab Delimited Text (.txt) file (you can change the file format by looking below the Import tab and clicking XML file).
  2. In the Import file area, drag and drop a file from your desktop or click Choose a file….  The File picker will open. Use the File picker to select a file from your computer.  Once your file is uploaded, the file name will be displayed.
  3. On the Import CSV page, for Separator:
    • If uploading a Comma Separated Values (.csv) file, leave the option set toComma.
    • If uploading a Tab Delimited Text (.txt) file, change the option to Tab.
      Grade import file type - Choose comma or tab delimted  (click to enlarge)

    Leave other settings at defaults.

  4. Click Upload grades. If the upload is successful, the Import preview screen will open.
  5. In the Import preview area, review the sample grid and verify the upload data.
    Note: Data should appear in columns with headers above each column. If data is not displayed in a table with columns and rows, this indicates a problem with GoucherLearn reading the file. Make sure the file is saved in the correct format and then repeat the upload.
  6. The Identify user by section is where you match the unique identifiers in your spreadsheet to students in GoucherLearn.
    • To match users by Student ID, set both the Map from and Map to drop-down menus to ID number (default).
    • To match users by email address, set both the Map from and Map to drop-down menus to Email address.
  7. The Grade item mappings section is where you match columns in your spreadsheet to grade items in GoucherLearn. The column headings from your imported file will be listed at left, with a drop-down menu (to the right) listing existing grade items in the course gradebook.
    • To import a column to an existing Grade item, select the Grade item namefrom the Grade item mapping drop-down.
      Note: This will overwrite existing data in the GoucherLearn gradebook for each student in your spreadsheet.
    • To add a new Grade item, select new grade item (at top of drop-down list).
      Note: Each New grade item created in this manner will have a default maximum value of 100 points.
    • To skip a column, and not import its data, leave the drop down menu set toignore.
    • To import written feedback for a Grade item, map the spreadsheet column to the Comments for a grade item, not to the Grade item itself, nor as a New grade item.
      Note: Comments are grouped at the bottom of the Grade item mappings drop-down menus.
  8. Click Upload grades at the bottom of the screen.  The upload will begin. If the upload is successful, you will see a “Success” message.
  9. Click Continue to return to the Grader report view of your gradebook. Make sure the new data is properly inserted in the appropriate columns.

Errors and Troubleshooting for Grade Import

If the import fails there are several possible error messages and remedies:

  •  user mapping error, could not find user with username “Name”
    You did not properly set Step 6, (Identify user by).  Upload and import the file again making sure to match by Email address, or ID Number.
  •  user mapping error, could not find user with email address “, or user mapping error, could not find user with ID number “12345678”
    Your file contains incorrect email addresses or student IDs. The import process will be canceled and no values imported. Return to your spreadsheet and fix the problem data, then upload and import again.
  •  user mapping error, could not find user with email address “”, or user mapping error, could not find user with ID number “”
    The file contains empty cells, or duplicate students.
    Return to your spreadsheet, carefully select only the cells containing data, and copy and paste into a new spreadsheet. Another possible solution for a .csv file is to open the file in a text editor and remove the extra commas at the end of lines, or bottom of the page. Save the corrected file, then upload and import again.

Saving Your Gradebook

Instructors can save their own copy of their course gradebook as a backup.

From the GoucherLearn course…

  1. Go to the Administration block on the left and click on “Grades”
  2. Select the “Export” tab from the gray buttons along the top of the grades screen
  3. Choose “Excel Spreadsheet”
    Screen Shot 2015-08-19 at 11.28.21 AM
  4. Change any settings as desired, and then hit “Submit” at the bottom of the screen

Adding feedback to assignments

As an instructor, it may be in your interest to give your students feedback on their papers.  In GoucherLearn, you can do this by typing your comments or by uploading feedback files to an assignment submission activity.  The instructions below explain the steps necessary in order to give feedback to students on assignments.

OPTION 1: Type In Grading Comments

  1. Navigate to your course and select the assignment.  Click here for instructions on how to add an assignment to your course.
  2. Click View/grade all submissions.
  3. Choose a student to grade and click the “Edit” dropdown under the Edit column. Select Update grade from the pop-up menu.
  4. Type your comments in the “Feedback comments” box.  Add grades if you wish.
  5. Select Save and show next at the bottom of the page to move to the next student; select Save changes to return to the assignment.

OPTION 2: Use the Annotate PDF Tool

The Annotate PDF Tool lets instructors provide grading feedback with annotated comments directly inside of GoucherLearn. Currently this annotation method only works with PDF files submitted through an “Assignment” activity.

  1. Add an Assignment to your course outline (click here for details)
  2. Direct students to upload only PDF files
  3. When ready to grade, go to the course outline > click on the name of the assignment > select “View/grade all submissions” link
  4. Click inside the “Grade” box for each student
  5. At the bottom of the grading form, click the link “Launch PDF editor…”


Use the tools at the top of the screen to add notes (click and drag), add shapes, or add stamps. To edit one of your annotations, click the arrow tool and then click the annotation you wish to change.

Moodle has published a very quick and helpful Youtube video on PDF Annotation which can be accessed HERE. 

OPTION 3: Upload a File With Your Comments

***Before you begin, make sure to enable feedback files in the assignment.  Go to your course > Turn Editing On > select “Edit Settings” from the drop-down menu > make sure the checkbox for “Feedback files” is checked in the “Feedback types” section.

  1. Navigate to your course and select the assignment you’d like to work with.  Click here for instructions on how to add an assignment to your course
  2. Click View/grade all submissions.  
  3. You will notice that there are checkboxes next to each student’s name.  Click one of the checkboxes and open the “With selected…” drop-down menu under the names.
  4. Choose Send feedback files and click Go.  You can then drag-and-drop or upload your feedback file into the file picker area.


Adding Assignments

Similar to the Drop Box feature in Blackboard, GoucherLearn’s assignment submission module allows you to electronically collect your students’ work and provide grades and feedback.  After students upload their files to the module, you can leave feedback comments and even upload additional files for the student to view.

If you’d like to learn how to add feedback to an assignment, here’s our how-to guide.

When your students upload their files to the assignment module, they will not be able to see or interact with other students’ assignments.  If you’d like a more interactive option for your students to be able to view and discuss assignments, consider creating a forum instead.


1. Go to your course page.  Turn editing on.

2. Click Add an activity or resource in the bottom right corner of the course header.

3. Select “Assignment” from the pop-up window.  Click Add.

Screen Shot 2015-08-19 at 11.07.30 AM

4.  Fill in the required boxes (name & description).  Click Save and return to course at the bottom of the page when you’re done.

Exporting Grades

How to export grades from GoucherLearn into Microsoft Excel

1. From the course homepage, select Grades from the Administration block on the left.


2.  Among the tabs at the top of the screen, select Export. 

Screen Shot 2015-11-23 at 4.50.26 PM

3. Next click on the Excel Spreadsheet sub-tab.

Screen Shot 2015-11-23 at 4.55.25 PM

4. You can choose which grades you want to export by checking or unchecking the box next to them.

Screen Shot 2015-11-23 at 5.00.31 PM

5. There are several options you can choose from to alter your exported spreadsheet:


Include feedback in export: checking this box will include any comments that you have added as an instructor back to your students associated with each grade.

Require active enrolment: checking this box will only include in the export students whose enrolment has not been suspended.

Preview rows: allows you to change the number of rows of data for your export. (Note: 10 should be fine)

Grade export display type: you can choose for grades to be displayed as “Real” (the actual number), “Letter” or “Percentage.”

Grade export decimal points: allows you to change number of decimal points per grade.

After reviewing, click the download button to download the excel spreadsheet to your computer.

Setting Up The Gradebook


  • Getting to the Grade Book Setup Page
  • Using Weights (Optional)
  • Adding Individual Entries to Your Grade Book
  • Organizing Grade Book Entries with Categories (Optional)

Getting to the Grade Book Setup Page

From your course homepage,  select Grades under “Course Administration” in the “Administration” block.


Select Setup from the tabs at the top of the grade book and Gradebook Setup beneath the tabs.


Using Weights (Optional)

By default, your grade book is set up to simply add all the points available for a final total; it does not apply percentages to weight some grades more than others. If you want to add weights, you will need to display this column in your set up.HERE’S HOW: 

Under “Grades” and then the “Setup” tab, find the name of the course at the top of the page, select the Edit link to its right and then choose Edit Settings.


Then, under the top section called “Grade Category,” click the “Aggregation” dropdown and select “Weighted Mean of Grades,” then save changes. You will now have a Weight column available in your setup screen. Enter the desired weights as needed.

For more detailed information on aggregation options, visit

Adding Individual Entries to Your Grade Book

You can enter as many graded items to the grade book as you wish. (Note: Adding graded activities to your main course page such as quizzes, exams, papers, etc., will automatically add these items to your grade book.)


To add an item to be graded, select Add grade item at the bottom of the page.


You will be redirected to the “Grade Item” screen, where you can adjust the settings of the grade item. Click Save Changes when you’re done.


Organizing Grade Book Entries With Categories

You need categories to lump individual grade items together. For example, use categories when you want to weight a group of items (i.e., numerous quizzes count together for 20% of the final grade), or when you want to “drop the lowest” grade in a group.


Scroll to the bottom of the setup page and click Add Category.


You will be directed to an Add Category screen, where you have a variety of options:

Grade category: Naming categories names such as compositions, assessments, and participation can be a helpful way of organizing grade entries. Aggregation allows you to sort grades.

Category total: Here you can adjust settings for the category. You can set a grading scale, a range of grades for the category and choose whether or not to display the category. (Tip: Leaving this at 100 is highly recommended.)

Parent Category: You can organize entire categories as well as grade entries. Creating a parent category is a way to group certain categories together (this is helpful with adding a scale to your grades). For example, you could create a Parent Category called Assessments and file the sub-categories Quizzes and Exams under it.

Click Save changes when you are done creating your grade category.

Adding Grades

Now that you’ve set up your grade book, you’re ready to add grades. In your Grader report, select the View tab, and below that Grader Report if you haven’t done so already.


Turn editing on in the top right hand corner of your screen.


Once you’ve turned editing on, you will be able to enter grades for all your students under each of the grade items.


In the blank white boxes, enter your grades. For adding feedback, click the gear icon above the white grading box. GoucherLearn will automatically calculate the course total based on the grades you enter. When you’ve finished, select Save Changes.


Enter Grades


Make sure you do these steps in this order. Reversing the order will not work.

  1. From your course page, go to Grades under the Administration block.  The Grade Report will appear.


2.   Go to the top right hand corner of the Grade Report window and click Turn editing on.







3.   Enter the grades in the blank boxes or drop-down menus and press enter on your keyboard.

Image of text box grade entry

Example of text box grade entry

Image of drop-down entry

Example of drop-down entry

4.   Once you are done, click the “Save Changes” button to save the changes.