Author Archives: John Perrelli

Attendance

2 Steps to Configuring and Taking Attendance  

1. Configure your course

  • Click on the course that you would like to configure
  • Turn editing on for that course (top right corner)
  • Click on Add an Activity or Resource (bottom right corner of each block)
  • Choose Attendance and click Add from the pop up window (See more Editing your courseScreen Shot 2016-09-30 at 2.41.15 PM
  • From there, make changes based on how you want attendance to run for your class by adding in various parameters: 
    • Select points or none.
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    • If you would like attendance to be worth points, select point and edit the maximum amount of points students can receive per course.
    • If you would not like to have a grade for attendance, in points, select none. 
    • If you would not like the students to see the attendance module, select Hide.Screen Shot 2016-09-30 at 12.55.34 PM
  • Add in session
    • Fill in the information that applies to the session that you are adding. Select Repeat the session above as follows to insure that your sessions repeats.Screen Shot 2016-09-30 at 12.57.37 PM
      • Date: first dat of the semester or the week of your class
      • Time: start to end time of each session
      • If you would like your students to self report their own attendance, click on allow students to record their own attendance. 
      • Repeat until- End of the semester or until the last week of your class
    • If you would like to change the value of a grade, go into setting.
      2. Take AttendanceScreen Shot 2016-09-30 at 1.26.34 PM
  •  Select Sessions, select the green sign under Actions for date that you are taking attendance. If you don’t want to take attendance for that session, select the red X.Screen Shot 2016-09-30 at 1.32.58 PM
  • If everyone is present, click under P where it says Set status for all users. If mostly everyone is present, click P where it says Set status for all users and then select A for those absent. If you would like to include a note next to a student’s name, type in the Remarks session. Screen Shot 2016-09-30 at 1.45.56 PM
  • If you would like to review the attendance for this session, select Report.Screen Shot 2016-09-30 at 2.46.49 PM

Add a Quiz

The Quiz activity module allows the instructor to design and set quizzes with a variety of Question types such as multiple choice, true/false, and short answer questions. These questions are stored in a course Question bank and can be re-used within courses. The quiz activity module also allows students to have repeated attempts at a question or retake quizzes multiple times.

Step 1: From your course homepage, click Turn editing on on the top right hand side of your page.

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Step 2: Once you turn editing on, Click the “+” sign to the bottom right.   This is the Add an Activity Button.

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 Step 3: Select Quiz under Activities.

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Step 4: Adjust quiz settings

Enter a name and any other desired settings. Below is a description of setting sections.

General: Type an instruction for the quiz.
Timing: Allows the instructor to adjust the starting date and time for the quiz, the end time, the duration of the quiz (leave it blank if you want no time limit) and how long students must wait before taking the quiz again.
Grade: This option allows you to choose which score is recorded when multiple attempts of a quiz are enabled.
Layout: Layout allows you to choose how often there is a new page and the navigation method. Free navigation allows students to skip ahead or go back to previous pages. Sequential navigations forces students to progress through the quiz in order without the ability to go backwards or skip ahead.
Question Behavior: Enables the quiz to shuffle through questions and how the questions behave. “How the questions behave” refers to when students see whether they answered a question correctly or not. Also, there is an option to “Allow redo within an attempt” which allows students to redo particular questions without having to retake the entire quiz. There is also an option for each attempt of the quiz to build on the last which shows results from previous attempts in new attempts.
Review Options: This controls what information a student will see when they see a quiz.
Appearance: Gives the option to show users’ pictures and the option to change the number of decimal places in overall or question grades.
Extra restrictions on attempts: Enables the instructor to open the quiz in a new window without the forward and back buttons, address bar, or other navigation. This prevents students from navigating to other sites during the quiz. Also enables the instructor to set a password that students must use to enter the quiz and allows the instructor to set a delay period between attempts.
Overall Feedback: The Grade boundary and feedback box allows the instructor to set the text that students will see when they have completed the quiz. You can set a feedback message for certain grade outcomes.
Legacy outcomes: Gives option to successfully apply scales.
Common Module Settings: Enables the instructor to set up a group mode for a quiz.
Restrict access: Blocks users. 

Step 5: When you have completed adjusting your quiz settings select the Save and display button.

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 Step 6: To add questions to your quiz, click Edit Quiz.

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Step 7: Click Add a Question. A list  will then appear showing you the different types of questions you can add.  Descriptions of the types of questions will be shown on the right.

AddquestionGL

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Follow the prompts to set question options. For detailed information about different questions types and their options, see https://docs.moodle.org/28/en/Questions.

Change Administrative Settings

On your course homepage, the Administration block is located on the left-hand side of the page. From here, you will have a series of options to customize the general course settings (underneath Course administration). 

 

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General Course Settings include the title, format and options of your course. To edit these settings, follow the steps below.

1) Click the Edit settings button under the Administration block.

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2) You will be directed to a page entitled “Edit course settings”. Here you can change your course settings.

3)  Once you have completed adjusting your administrative settings, remember to select the Save changes button

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You can also change your Profile Setting. Under Profile, you can change your displayed name, picture and contact information. To edit these settings, follow the steps below:

1) Click on your username in the top right-hand corner. This will open a drop-down menu. Select Profile.

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2) You will be directed to a new page displaying your public profile information. Click Edit Profile to edit this information.

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3) After you have finished making changes, click the Update Profile button.

Adding Assignments

Similar to the Drop Box feature in Blackboard, GoucherLearn’s assignment submission module allows you to electronically collect your students’ work and provide grades and feedback.  After students upload their files to the module, you can leave feedback comments and even upload additional files for the student to view.

If you’d like to learn how to add feedback to an assignment, here’s our how-to guide.

Note:
When your students upload their files to the assignment module, they will not be able to see or interact with other students’ assignments.  If you’d like a more interactive option for your students to be able to view and discuss assignments, consider creating a forum instead.

Instructions

1. Go to your course page.  Turn editing on.

2. Click Add an activity or resource in the bottom right corner of the course header.

3. Select “Assignment” from the pop-up window.  Click Add.

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4.  Fill in the required boxes (name & description).  Click Save and return to course at the bottom of the page when you’re done.

Editing

Editing The Course Page

1.  STEP ONE: TURN EDITING ON

The Turn Editing On button is located in the upper-right corner of your course page, right under the alert badges.
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2.  Make Changes To Individual Items

A) Click “Edit” underneath the area or topic you wish to edit. For further details on how to edit a subject title. For more information on how to edit title subjects click here

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B) Use the Edit menu next to an individual course item

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3.  Add Content 

You can add a file by dragging it into the correct topic area. Other types of content or activities can be added using the “Add an activity or resource” button. (Note: There are several guides available for adding various types of content such as files, folders, pictures, or even adding a Twitter Feed. These guides are listed on the Faculty page of this site.)

 

Editing Entire Topic Sections

When editing it turned on (see above) changes can also be made to whole topic sections using special icons found (mostly) under the “Edit” menu for the section.

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Each icon has a specific task.

addAdd: The add icon allows you to add a resource to the topic, such as a file, a link to a website, a quiz, an assignment upload, or a wiki.

lightbulbLight Bulb: This icon allows you to highlight a specific topic. Click this icon in the topic you wish to highlight, and the background color of that topic will turn gray, indicating to your students that it is the topic on which you want them to focus.

eyeEye: Clicking the eye icon makes that topic temporarily invisible to students. This is useful for topics which you have not yet finished editing. The eye will shut when the topic is invisible. To make it visible, click the eye again. It will open, indicating that the topic is now visible.

dragdropDrag and Drop: The crosshair icon located on the upper left part of each topic is used to move an entire topic up and down on the course page.

 

If you’d like to watch a detailed tutorial about editing your course, (Video Coming Soon)

 

 

Using Groups for a Forum

The Advanced Forum has features that enable students to discuss forum topics in assigned groups.

1. On your course page, turn editing on.

2. Click Add a Activity or Resource.  Select Advanced Forum from the options listed in the pop-up window.  Click Add at the bottom of the window.

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3. Fill in the required sections (name & description).

4.  To adjust the group settings in the forum, click the Groups Mode drop-down menu in the “Common Module Settings” category.  There are three options—

No groups: There are no sub-groups; each student can see what every other student posts.

Separate groups: Each group can only see their own group; others are invisible.

Visible groups: Each group works within their own group, but can also see other groups.

Select the option that works best for you > select Save and display at the bottom of the page.  You’ll be taken to the forum page.

5.  In the upper-right corner of the forum page, there is a drop-down menu that allows the professor to filter their views/posts to one group only or to all students at once.

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Email helpdesk@goucher.edu if you have any questions.

Exporting Grades

How to export grades from GoucherLearn into Microsoft Excel

1. From the course homepage, select Grades from the Administration block on the left.

grades

2.  Among the tabs at the top of the screen, select Export. 


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3. Next click on the Excel Spreadsheet sub-tab.

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4. You can choose which grades you want to export by checking or unchecking the box next to them.

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5. There are several options you can choose from to alter your exported spreadsheet:

options

Include feedback in export: checking this box will include any comments that you have added as an instructor back to your students associated with each grade.

Require active enrolment: checking this box will only include in the export students whose enrolment has not been suspended.

Preview rows: allows you to change the number of rows of data for your export. (Note: 10 should be fine)

Grade export display type: you can choose for grades to be displayed as “Real” (the actual number), “Letter” or “Percentage.”

Grade export decimal points: allows you to change number of decimal points per grade.

After reviewing, click the download button to download the excel spreadsheet to your computer.

Setting Up The Gradebook

Contents

  • Getting to the Grade Book Setup Page
  • Using Weights (Optional)
  • Adding Individual Entries to Your Grade Book
  • Organizing Grade Book Entries with Categories (Optional)

Getting to the Grade Book Setup Page

From your course homepage,  select Grades under “Course Administration” in the “Administration” block.

grades

Select Setup from the tabs at the top of the grade book and Gradebook Setup beneath the tabs.

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Using Weights (Optional)

By default, your grade book is set up to simply add all the points available for a final total; it does not apply percentages to weight some grades more than others. If you want to add weights, you will need to display this column in your set up.HERE’S HOW: 

Under “Grades” and then the “Setup” tab, find the name of the course at the top of the page, select the Edit link to its right and then choose Edit Settings.

Edit_Course_Grade

Then, under the top section called “Grade Category,” click the “Aggregation” dropdown and select “Weighted Mean of Grades,” then save changes. You will now have a Weight column available in your setup screen. Enter the desired weights as needed.

For more detailed information on aggregation options, visit https://docs.moodle.org/28/en/Grade_aggregation.

Adding Individual Entries to Your Grade Book

You can enter as many graded items to the grade book as you wish. (Note: Adding graded activities to your main course page such as quizzes, exams, papers, etc., will automatically add these items to your grade book.)

HERE’S HOW: 

To add an item to be graded, select Add grade item at the bottom of the page.

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You will be redirected to the “Grade Item” screen, where you can adjust the settings of the grade item. Click Save Changes when you’re done.

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Organizing Grade Book Entries With Categories

You need categories to lump individual grade items together. For example, use categories when you want to weight a group of items (i.e., numerous quizzes count together for 20% of the final grade), or when you want to “drop the lowest” grade in a group.

HERE’S HOW: 

Scroll to the bottom of the setup page and click Add Category.

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You will be directed to an Add Category screen, where you have a variety of options:

Grade category: Naming categories names such as compositions, assessments, and participation can be a helpful way of organizing grade entries. Aggregation allows you to sort grades.

Category total: Here you can adjust settings for the category. You can set a grading scale, a range of grades for the category and choose whether or not to display the category. (Tip: Leaving this at 100 is highly recommended.)

Parent Category: You can organize entire categories as well as grade entries. Creating a parent category is a way to group certain categories together (this is helpful with adding a scale to your grades). For example, you could create a Parent Category called Assessments and file the sub-categories Quizzes and Exams under it.

Click Save changes when you are done creating your grade category.

Adding Grades

Now that you’ve set up your grade book, you’re ready to add grades. In your Grader report, select the View tab, and below that Grader Report if you haven’t done so already.

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Turn editing on in the top right hand corner of your screen.

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Once you’ve turned editing on, you will be able to enter grades for all your students under each of the grade items.

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In the blank white boxes, enter your grades. For adding feedback, click the gear icon above the white grading box. GoucherLearn will automatically calculate the course total based on the grades you enter. When you’ve finished, select Save Changes.

 

Backup/Restore

Why choose backup/restore?

Restoring a course from a backup is the same as making a complete duplicate, including course settings and customizations.  If you’re teaching the same course in a new semester and you’d like to use the same course material and personalized settings, the backup/restore method is for you.

Instructions:

Backup

**Note: Full backups are created automatically on a daily basis for courses that are available to students. Use these instructions if you want to create a custom backup.

  1. Click Backup in the Administration panel.
  2. On the next page called “Initial Settings,” check or uncheck the files and settings you’d like to save.  Click Next.
  3. Click Next on the following page.
  4. Click Perform Backup.  ***This process may take a few minutes
  5. After the backup has finished, click Continue.  You’ll be taken to a page where you can either save the archive file or restore the old course into a new course.

–If you’d just like to save the archive file to your computer, read the instructions under Saving.
–OR if you’d like to restore the archive file into a new course, read the instructions under Restore.

Saving A Backup To Your Computer

  1. Click Restore in the course Administration panel.
  2. (a) To download a custom backup (see above), find the backup file you just created in the “Course Backup Area” and click Download.
    download_backup
    (b) To download an automated backup, go to the “Automated backups” section at the bottom of the screen, click “Manage backup files”, click the single Moodle icon , and then click Download.
    download_backup
  3. You can usually choose where on your computer to save the file depending on the web browser you use.  Select the appropriate location and save the file.

Restore

  1. Go to the course you are copying into and click Restore in the Administration panel.
  2. From the top of the screen, either drag and drop your backup file into the “Files” area or click Choose a file… to browse to the backup file on your computer.
  3. Click Restore and then scroll down and click Continue. 
  4. Scroll to the 2nd section labeled “Restore into this course”,  choose to merge or replace, and then click Continue.

    Merging Contents vs. Deleting Existing Contents
    –If you’d like to combine together materials from the new and old courses, select “Merge the backup course into the existing course.”
    –If you’d like to delete all the new course’s contents entirely and copy the old course exactly, select “Delete the contents of the existing course and then restore.”

  5. On the following page, deselect “Include enrolled users” and then click Next.
  6. Click Next again.
  7. Click Perform Restore.
  8. After the restore process is complete, click Continue.

Your backup/restore is now complete.

 

If you’d like to watch a detailed tutorial on the custom backup process, please watch this youtube video

Email

There are two email options in GoucherLearn: the news forum or the QuickMail block.

Option 1: The News Forum (From instructor to entire class)

To email and announcement to the entire class, use the News Forum located in the top section of the Course Outline. This option also allows for attachments.

  • The News Forum only allows Instructors to send messages.
  • Any posts added to this forum are automatically saved in the New Forum for future reference, and are emailed to all students within 30 minutes of saving.
  • Instructors will not receive a read-receipt to their own email when using the News Forum.EmailCapture1

Option 2: QuickMail (From students or instructors to one or many Participants)

Quickmail is installed as a block at the top left side of the course. It is available for both Instructors and Students to email one or more participants in the class. Attachments and an option for a read-receipt are also included.

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If you’d like a detailed step-by-step tutorial on using email in GoucherLearn, we encourage you to watch this video (link will open in a new window or tab).